College of Science Advising Center

Family Educational Rights and Privacy Act (FERPA)

College of Science Advising Center Policy

FERPA defines educational records as records, files, documents, and other materials which (1) contain information directly related to the student, and (2) are maintained by an educational agency or institution, or by a person acting for such agency or institution.

University Policy and Procedure Statement (UPPS)  01.04.31 sets forth the university policy regarding student records as required by FERPA.

UPPS 01.04.31 also states procedures for parents/guardians requesting information on their children’s educational records.

“A parent who desires to inspect his or her child’s educational records (without the child’s written consent) may do so if the child is a dependent student as defined in Section 152 of the Internal Revenue Code of 1986.”

“A parent should present an affidavit to the office that maintains the records.  The office will make the records accessible as provided by FERPA.”

The College of Science Advising Center will only release information on a student if the following conditions have been met:

(1) An affidavit as described above is presented to the College of Science Advising Center.

OR

(2) A Release of Education Records form is completed by the student and is presented to the College of Science Advising Center.

The College of Science is committed to the efficient and effective fulfillment of Texas State’s mission.  To this end, management of a student’s record will be carried out in accordance with the Texas Higher Education Coordinating Board; Regent’s Rules of the Texas State University System; and local, state, and federal law.

If you have questions or concerns regarding how this legislation may affect you, including an affidavit or a Release of Education Records form, contact the College of Science Academic Advising Center for additional information.